SFTR, SHDR, SOPR, STEC
The table below shows the routine cost sharing of work-related equipment and resources between the University and employees in Student Affairs. All purchases are contingent on department budget, required approvals, and compliance with University policies.
Office equipment is available to University staff for purchase at a discounted rate. The UCSB Campus Store offers educational pricing on wide variety of technology and accessories.
Usually Provided for Remote and On-Site Employees
A single desktop, laptop, or mobile device (on campus) or laptop or mobile device (remote) appropriate for essential job functions
One or two external monitors
A single desk chair
A single set of ergonomic equipment
(e.g., wrist pad, lumbar support, footrest)
Approved supplies needed to complete essential job functions (purchase through Gateway preferred)
Usually Provided for Hybrid Employees
Similar provisions to remote or on-site employees.
Note: Employees with approved hybrid work arrangements will usually not be eligible for reimbursement for a second set of equipment (i.e., list to left). Since the hybrid arrangement is voluntary, additional equipment required for the alternate worksite will be considered an employee expense.
Provided by Control Point Exception Only
Second laptop or mobile device appropriate for essential functions where there is business need
University cell phone for business use
(see Spending Guidance – Cell Phones)
“Hot spot” for broadband internet access when access is not otherwise available from ISPs at the employee’s worksite
Hybrid/Remote Employee Responsibility
Rent or mortgage and related insurance
Utility costs associated with working offsite including broadband internet (required), electricity, and telephone service
Furniture (except for desk chair)
Maintenance or repair of privately-owned equipment;
all installation fees
Equipment that will not be returned to the University
Printers, ink, and paper
Travel expenses associated with commuting to the designated worksite when required