General Spending Guidance
  • Telecommunications (STEL)
  • Student Sustenance and Student Programmatic entertainment (SPRG)
  • Student and Programmatic Travel (TRVS, TRVP)
  • Software, Hardware, Technology, and Equipment Expenses (SFTR, SHDR, STEC, SFEQ)
  • Services (SERV)
  • Programmatic, Operational, and
    Medical Supplies
    (SPRG, SOPR, SMED)
  • Mail Services (SHIP)
  • Facility operations (SFGO)
 No restrictions; spend strategically.
Large-Ticket Item Consultation (Line Items greater than $5,000 incl. SFLT and SFMM)
Consult informally with control point in advance of procurement
Exceptional Approval Categories
Entertainment All entertainment requires prior approval.
  • Student Sustenance (SPRG)
  • Student Programs (SPRG)
  • Donor, Volunteer, Other Guest (SPRG)
  • Employee Recruitment (SREC)
 Permissible where critical to operations.
Staff Programs (SPRG)
(retirements are addressed separately)		 Generally limited to two staff morale events per year.
On-the-Job Meals (SOPR) Minimize need where possible.
Entertainment Limits
(Suggestion/Exception Limit)		 Light refreshments – $10/15
Breakfast – $14/21 
Lunch – $25/36 
Dinner – $42/62   		 Exceeding exception limit requires exceptional Control Point approval.
Travel All travel requires prior approval and must comply with AB 1887.
  • Student (TRVS) and Program/Presenter (TRVP)
    Travel
  • Mandatory (TRVM)
  • Employee Recruitment Travel (TRVR)
 Permissible where critical to operations.
Continuing Education and PD travel
(TRVC, TRVP)		 Limited in favor of deferral or virtual options.
Travel Limits
(Same as campus guidance)		 Air Coach/Economy
Rental Car Intermediate or smaller
Domestic Lodging $275/night max – see guidance
Domestic Meals & Incidentals – Up to $62 per day – see guidance
Professional Development & Memberships
Paid release time for documented, relevant professional development: up to 80 hours (non-exempt) or 10 workdays (exempt) per year – see guidance for eligibility.
Alternative implementation of Professional Mini-Grant Program: group virtual training sponsorships
  • Submit one-page proposals to department head and control point for departmental budget consideration.
  • Submit one page proposal to Rachel Arriaga in the VCSA Office for divisional budget consideration.
Non-Cash Awards and Other Gifts
Cell Phones and Other Mobile Devices
Expenses Related to Remote/Hybrid Work Agreements		 See guidance.