SOPR, SPRG
Employee recognition awards should be provided within an established recognition program and based on objective criteria. Such awards must also be presented to employees on a basis that does not discriminate in favor of highly compensated employees. The per-person limits below do not include incidental costs (i.e., engraving, packaging, insurance, sales tax, mailing, and the cost of gift wrapping that does not add substantial value).
| Recommended Limit (Student Affairs) |
Policy Limit (G-41) |
|
|---|---|---|
| Employee Recognition* | $25 | $75 |
| Length of Service** | $200 | $400 |
| Retirement | $400 | $400 |
| Sympathy – Items | $75 | $75 |
| Sympathy – Cash Contributions | $0 | $200 |
| Prizes/Other | $25 | $75 |
* Including student end-of-year/graduation recognition.
** In Student Affairs: Only upon separation; employee must have at least 5 years of service.
When awards and gifts are not properly documented or exceed policy limits, they can create tax obligations for the recipient. Staff are encouraged to review the University policy on employee non-cash awards and other gifts.
Note:
Entertainment expenses related to events celebrating retirements or separations (for employees with at least 5 years of service) should comply with the entertainment guidance and limits above.